About the form

To operate within the Randwick City Council area, food stalls and vendors are required to obtain the necessary approvals and be registered with Council.

To sell food, drinks or any articles in a public place (e.g. on a road, footpath, public park or reserve), temporary food stalls or drink vendors must have approval from Council under section 68 of the Local Government Act 1993.

An application and registration form must be submitted to Council at least 14 days prior to the event or activity for consideration.

Food stalls or vendors operating on privately-owned land are also required to obtain any necessary approvals under the Environmental Planning & Assessment Act 1979.

To register a temporary Food Premises, Stall or Vendor with Council, please fill in the registration form below and send it to us.

Read before applying

This form only relates to the proposed temporary food stall, marquee, truck, van , cart or premises. A separate application must be submitted to and approved by Council for any proposed activity or event in a park, reserve, beach or any public place, in accordance with section 68 of the Local Government Act 1993.

If the temporary stall or vendor is being provided as part of a community event or fete, its details must be incorporated into the Notice of Intent Public Open Space Casual Hire PDF, 609.1 KB Application form for the whole event, activity, or function. For further details, please contact Councils Open Space Booking Officer on 9399 0539.

Prior to the issuing an approval for a temporary food stall , the applicant must demonstrate that the food stall and the operators of the food stall will satisfy the relevant food safety requirements and standards.

Council may exempt pre-packaged and low-risk foods from certain construction requirements due to a reduced risk in food safety. Open food stalls consisting of tables only or tables and trestles, shall be used only for the sale of pre-packaged and low-risk foods for example: pre-bottled or sealed jams, honey, pickles and drinks; pre-wrapped and sealed cakes, toffees and biscuits; whole fruit, vegetables and nuts intended to be washed or peeled before eating. Contact Council to enquire about exemptions.

The written approval of Council must be obtained before installing or operating a food stall and Council's Environmental Health Officers may carry out an inspection of the food stall during operation, to ensure that the requirements are being met.

Applications for a temporary food stall are required to demonstrate compliance with the relevant provisions contained in the Food Act 2003, Food Regulation 2010, the Australian New Zealand Food Safety Standards 2001, and other relevant standards.

Fees

Application fees are in accordance with Council's Fees and Charges Policy.

To avoid delays at lodgement, please contact us to obtain a fee quote prior to lodging your application.

Fees may be paid by cash, cheque, MasterCard, Visa, American Express & EFTPOS. Do not send cash in the mail.

If lodging multiple applications, a separate payment must be made for each application.

Assessment and registration fee for food and /or drink stalls, vendors and vans etc - per stall/vendor

• Single day/event - $47.00 (GST - N/A)
  low-risk food business (i.e. confectionery, health food, pre-packaged foods/drinks)
• Single day/event - $90.00 (GST - N/A)medium/high-risk food business
• Multiple days/events - $80.00 (GST - N/A)
  low-risk food business (i.e. confectionery, health food, pre-packaged foods/drinks) (valid for 2023/24 and subject to no changes to the operation of the business, facilities, fit-out, equipment or type or extent of food services)
• Multiple days/events - $150.00 (GST - N/A)
  medium/high-risk food business (valid for 2023/24 and subject to no changes to the operation of the business, facilities, fit-out, equipment or type or extent of food services)
• Specials event - $0 Fee is included in the stallholder form.

Prepare your documents

• Site / Location plan
• Menu / List of food or drinks served
• Copy of recent food premises inspection report from relevant Council for any off-site food preparation, and/or storage areas
• Food Safety Supervisor (FSS) Certificate (unless exempt)
• Waste disposal details
• Floor plan of temporary food - stall, marquee, kiosk, vehicle, cart  and premises

Example floor plan of a temporary food stall and  example of a cooking or food storage area PDF, 1075.29 KB

Sustainable Response

Promote yourself as ‘low-waste’, ‘no-waste’ organisation.

The Randwick City Council aims to promote sustainable and environmentally responsible presents and practices. Randwick City Council encourages sustainable practices at events by ensuring sustainable services are readily available to stallholders and attendees. Bicycle valet parking, multiple waste-stream bins, and water hydration stations will be offered where possible. Digital communications and recycled paper has been used for the marketing of this event. Randwick City Council encourages sustainable practices at events by ensuring sustainable services are readily available to stallholders and attendees.

• Local to the Randwick City Council area or neighbouring local government area
• Local to the greater Sydney region
• Materials are sustainably and ethically sourced
• Products are handmade
• Packaging is recyclable
• Waste is sustainably managed

Sustainable events checklist PDF, 57.29 KB

Privacy notification

The personal details requested on this form are required under the Food Act 2003 and the Local Government Act 1993 and will only be used in connection with the requirements of this legislation. Access to this information is restricted to Council officers and other people authorised under the Act. Council is to be regarded as the agency that holds the information. You may make application for access or amendment to information held by Council. You may also request Council to suppress your personal information from a public register.

Food Safety Requirements

The design, construction and operation of all permanent and temporary food premises, vendors and stalls must comply with the relevant requirements of the Food Act 2003, Food Regulation 2010, the Australia New Zealand Food Authority (ANZFA) Food Standards Code and NSW Food Authority Guidelines for food businesses at temporary events.

These provisions include requirements relating to:

• The safe handling of food – skills, knowledge and controls.
• Health and hygiene requirements.
• Requirements for food handlers and businesses.
• Cleaning, sanitising and maintenance.
• Design and construction of food premises, fixtures, fitting and equipment.

Inspections:
Council’s Environmental Health Officers may also carry out inspections of temporary food stalls, vendors or premises, to check compliance with relevant food safety requirements and standards. The relevant fee is required to be paid to Council for any inspections carried out by Council’s Environmental Health Officers, in accordance with Council’s Pricing Policy.

All operators are advised that any breaches of the Food Act 2003, the Food Regulation 2015, or Food Safety Standards may be liable to a Penalty Infringement Notice (PIN) provided under the relevant legislation.

Council’s Environmental Health Officers may issue Notices and Orders under the relevant legislation to ensure compliance with the Food Act 2003, the Food Regulation 2015 and Food Safety Standards.

For more information please refer to the NSW Food Authority: Guidelines for food businesses at temporary events.

For detailed information about food safety, please refer to the information, standards and fact sheets provided by Food Standards Australia New Zealand and the NSW Food Authority.

Other information

The written approval of Council must be obtained for the proposed overall event or activity to be held in a public place and all of the conditions of the approval must be complied with.

The application must be submitted to Council at least 14 days prior to the proposed event or activity and the written approval of Council must be obtained for all temporary food stalls, vendors or premises prior to the activity or event.

For further information contact Council’s Health, Building & Regulatory Services on 1300 722 542 Monday to Friday between 8.30am and 5.00pm, or visit Council’s Customer Service Centre at Randwick City Council, 30 Frances Street, Randwick.

Further information on food safety requirements and standards can also be obtained from the following websites:

• Food standards ANZ
• Food authority