DA tracking definitions
Meanings of terms in the DA tracking tool
The following table provides an explanation of the terms used to define application progress in the DA tracking tool:
| Application progress | Explanation of stage |
|---|---|
| Application Lodged | The application is allocated a DA number and the relevant details entered into Council's records. |
| File Prepared | A DA file is created. |
| Application Allocated | The application is allocated to a planning officer for assessment |
| Notification and Referrals Process Commenced | The process of preparing notification letters, advertising notices (if required) and referrals is started. |
| Notification and Referrals Process Completed | Notification letters, advertising notices (if required) and referrals are completed. This step is completed before the notification period commences. |
| On Notification | Affected parties are able to comment on the application during the notification period. This task cannot be completed until the end of the notification period. |
| Preliminary Review of Application Completed | The preliminary review is undertaken to determine if any information is missing from the application. It does not include a detailed assessment against the relevant controls. |
| Application Assessed and Report Prepared | A detailed assessment of the application is undertaken and a report prepared by the planning officer. This task cannot be completed until the notification period has ended. |
| Senior Officer Review and Determination | If the application is to be determined under delegated authority, the report is reviewed by a senior planning officer. If they agree with the planning officer's report, they will sign the report and refer it to an administration officer to prepare the notice of determination. |
| Councillors to be Briefed | Councillors have requested to review the planning officers report prior to determination to decide whether they will refer it to a Council meeting for consideration. |
| Referral to Council by 3 Councillors | 3 Councillors have requested that the application be referred to a Council meeting for determination. |
| Referred to Council Meeting | If the application is to be determined by Council, the report is referred to the next available Council meeting. |
| Determination Prepared | The notice of determination is prepared. |
| Determination Letter Signed | The notice of determination is signed. |
| Determination Letter Issued | A copy of the signed determination is sent to the applicant. |
Last Updated: 25 October 2022